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Room Booking Service

All teaching rooms and many of the meeting rooms on the Hills Road site are booked through the Room Bookings Service.


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Booking a Meeting Room:

Please use the online forms - click here to book a room

There are forms for Booking a room, Changing a Booking or Cancelling a Booking.

We have a relatively small number of rooms to accommodate the 19000 or so bookings we get every year, and need all the space we can get! Cancellation even at very short notice is of help!


Contacting the Room Bookings Service:

If you need to make multiple bookings or have a general enquiry please contact the Room Bookings Service by:

Telephone: 01223 216467
email:

(Available 0730-1530 Mon-Fri)

When requesting room bookings the following details are required:

  1. Your Name
  2. Your department and Box No.
  3. Your phone/extension number or bleep number
  4. Your email address
  5. Date room required
  6. Start and end times of booking (please allow time for setting up and clearing away) 

We sometimes use an answer-phone on: please leave a message and we will get back to you within a very short time.
If you do need to contact us urgently while the answer-phone is on, ring Reception on 01223 216349

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Available rooms

Here is a list of rooms which are available through us:

HOSPITAL Capacity   CLINICAL SCHOOL Capacity
Alice Fisher Lecture Theatre 110   William Harvey Lecture Theatre 406
ATC 3 30   Lecture Theatre 2 110
ATC 4 14   CS SR 2 70
ATC 5 14   CS SR 3 60
ATC 6A 30   CS SR 4 12
ATC 6B 40   CS SR 5 70
Committee Room 1 15   CS SR 6 36
Committee Room 2 12   CS SR 7 36
E7 25   CS SR 8 36
F/G 5 25   CS SR 10 15
F/G 6  25      
J3 25      
Out Patients Seminar Room (OPSR) (VC) 30      
Rosie SR 4 20      
Rosie SR 5 15      
Rosie SR 6 (VC) 30      

Click here for directions to rooms

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Catering:

If you require catering for your meeting then there are some services on site who might be able to help, see details below.

Please remember that food and drink are not allowed in the the following rooms:
   William Harvey Lecture Theatre
   Lecture Theatre 2
   Seminar room E7
   Alice Fisher Lecture Theatre

In all other rooms food is allowed provided you leave the room clean and tidy and ensure the disposal of all waste.

Catering services providers:

Langley Larder
food@langley-larder.co.uk
01223 881628
Medirest Catering
foodcourt@sky.com
Ext:4394
STA's Catering Service
01223 217801
Ext:3801
WRVS
01223 244479
Ext: 2477

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Downloads

Clinical School Seminar Room AV Instructions.pdf - Instructions for equipment in Clinical School Seminar Rooms
Room Audio Visual Aids Content Chart.pdf - Seminar Room AV equipment


Factsheets

Factsheet - Room Bookings.pdf
Factsheet - PowerPoint Design for Presentations.pdf
Factsheet - Troubleshooting PowerPoint & Data projection.pdf
Factsheet - Videoconferencing - Good Practice Guide.pdf
Factsheet - Videoconferencing & Teleconferencing.pdf

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Media Studio, Box 151, Addenbrookes Hospital, Hills Road, Cambridge. CB2 0QQ

Tel:01223 216349       email: