FAQs

Frequently Asked Questions

General

1. Who can use Media Studio's services?

Graphics/posters

1. What are the dimensions of A0 paper? (all paper sizes given)
2. How do I save my document as a PDF?
3. Logos and usage
4. How do I change the Page Setup In PowerPoint
5. What is Encapsulation

Audio visual / IT

1. Can I borrow a Data Projector?
2. Can I borrow a laptop?
3. Can I borrow a conference phone
4. I need internet access on my laptop during my meeting
5. Can I connect a Mac/Ipad to the data projector or AV system in the room
6. Is there Wi-Fi access in the hospital

Room Bookings

1. How do I book a meeting room?
2. Do you have the directions to meeting rooms?
3. What is the earliest and latest times I can have a meeting?

General

1. Who can use Media Studio's services?

Our services are primarily for staff on the Cambridge University Hospital site 

We also do work for individuals who are not members of staff or who want work done for themselves.

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Graphics/posters

1. What are the dimensions of A0 paper? (all paper sizes given)

Here are the most common 'A' sizes of paper used:

  • A0 = 841 x 1189mm (33.11 x 46.81")
  • A1 = 594 x 841mm (23.39 x 33.11")
  • A2 = 420 x 594mm (16.54 x 23.39")
  • A3 = 297 x 420mm (11.69 x 16.54")
  • A4 = 210 x 297mm (8.27 x 11.69")

These can be compared easily by viewing the  ISO A Paper Sizes.pdf

Recommended reading:

 ISO A Paper Sizes.pdf

 

Graphic Design Studio

 

Printing & Binding


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2. How do I save my document as a PDF?

If you are using Microsoft Office 2007 or later you can simply go to the FILE menu and choose SAVE AS and select PDF.

Other software packages may have a similar option.

The best alternative is a freely available package for creating PDF documents from any other document called PDFcreator which is available here:

http://www.pdfforge.org/


When installed you will have a new printer installed on your PC.

To save your document as a PDF you simply OPEN your document as normal and select PRINT from the FILE menu
then change the printer to 'PDFcreator', then PRINT.

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3. Logos and usage

Cambridge University Hospitals - see this page on the Connect intranet (CUH staff only): Corporate Identity Policy

University of Cambridge - see this page: Standard identifiers

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4. How do I change the page size in PowerPoint

We have help guides for various versions of PowerPoint, see PowerPoint Page Size Setup (this is Step 2 of our Step By Step Guide)

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5. What is encapsulation?

This process covers the paper both sides with clear plastic.  This is trimmed to around 5mm over the edge of the paper to seal it.

Encapsulation is perfect for products which you want to look smart, need extra protection from wear and tear or need to be wiped clean.

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Audio visual / IT

1. Can I borrow a data projector?

Yes, please use the Audio Visual Equipment Request form
There is a charge for this service.

 

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2. Can I borrow a laptop?

Yes, please use the Audio Visual Equipment Request form.
There is a charge for this service.

Please note our laptop is not configured for network or internet use, only for presentations using Powerpoint

For a complete list of all available services see Audio Visual Services

 

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4. Can I borrow a conference phone?

Yes we have one. For more info see Audio Visual Services > Equipment Hire

 

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5. I need internet access on my laptop during my meeting

WiFi access details

  • CUH_STAFF  > for staff using staff login
  • NHS Wi-Fi  >  Public WiFi

Any further questions should be directed to the Addenbrooke's IT Dept: 01223 257257

 

Connecting to a University network :

  1. You will need to contact the Clinical School IT dept:
    Tel: 01223 336261   
    email: cscs-helpdesk@medschl.cam.ac.uk
    or visit them on the first floor in the Clinical School, through the library.

 

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6. Can I connect a Mac/iPad to the data projector or AV system in the room?

This is not a problem provided you bring an adaptor to connect your Mac/iPad the VGA cable in the room.

 

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7. Is there Wi-Fi access in the hospital or Clinical School meeting rooms?

Hospital meeting rooms

WiFi internet access details

  • CUH_STAFF  > for staff using staff login
  • NHS Wi-Fi      >  Public WiFi

 

Clinical School meeting rooms
There is Wi-Fi available for account holders – it is possible to setup a guest account, but this will need to be done before the day of your meeting. 
For full details on the Clinical School wireless network Click here

 

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Room Bookings

1. How do I book a meeting room?

Meeting rooms are booked through the Room Booking Service this can all be done on line so you can see the current availability of our rooms.

If you wish to book a video conference please see the Video Conferencing page.

Recommended reading:

 

 Factsheet - RoomBookings.pdf

 

 

 

 

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2. Do you have the directions to meeting rooms?

Yes, see the Directions to Meeting Rooms page

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3. What are the earliest and latest times I can have a meeting?


We manage the Hospital meeting rooms
These can be used at any time, although you may need to contact security if the rooms are locked (usually from about 2200-0600), the number for them is on most of the meeting room doors, ext 586606.

* Please don't forget that all meeting rooms are booked through the Room Booking Service

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